1. WHAT IS THE SOCIETIES ACT 1966, AND WHY IS IT IMPORTANT FOR SETTING UP A SOCIETY IN MALAYSIA?
The Societies Act 1966 is a Malaysian law that governs the establishment and management of societies, clubs, and organizations. It provides the legal framework for the registration, operation, and dissolution of societies. It's important for setting up a society because compliance with this law is necessary to obtain legal recognition and benefits as a registered society.
2. WHO CAN APPLY TO REGISTER A SOCIETY UNDER THE SOCIETIES ACT 1966?
Any group of seven or more individuals who share a common interest, objective, or purpose can apply to register a society under the Societies Act 1966. These individuals must be Malaysian citizens and not disqualified from being members or office bearers of a society.
3. WHAT ARE THE STEPS INVOLVED IN REGISTERING A SOCIETY UNDER THE SOCIETIES ACT 1966?
The registration process typically involves the following steps:
(i) Gather a group of at least seven members.
(ii) Choose a name for your society, ensuring it is unique and not similar to any existing registered society.
(iii) Draft a constitution that outlines the society's objectives, rules, and governing structure. Remember, the constitution must be well drafted as it will be use throughout the establishment of the society.
(iv) Complete the registration forms provided by the Registrar of Societies (ROS).
(v) Submit the application to the ROS along with the required documents and fees.
(vi) Await approval from the ROS.
Sidenote: The name Malaysia only can be used only if 7 committees are from 7 different states with referring to their IC.
4. WHAT DOCUMENTS ARE REQUIRED FOR THE REGISTRATION OF A SOCIETY UNDER THE SOCIETIES ACT 1966?
When applying for registration, you typically need to submit the following documents:
(i) Completed application forms.
(ii) A copy of your society's constitution.
(iii) A list of the names, addresses, and occupations of the society's office bearers with supportive documents of LHDN Stamp Duty-paid Tenancy Agreement or related supporting evidencing of the business address.
(iv) A list of the names, addresses, and occupations of the society's members.
(v) Minutes of the meeting where the society's office bearers were elected.
(vi) Any other documents requested by the ROS.
5. WHAT ARE THE BENEFITS OF REGISTERING A SOCIETY UNDER THE SOCIETIES ACT 1966?
Registering your society under this act provides several advantages, including legal recognition, tax exemptions for income and property, the ability to own property, and the authority to open a bank account in the society's name. Registered societies also have greater credibility and can enter into contracts and agreements more easily.
6. WHAT IS THE IMPORTANCE OF HAVING A GOOD CONSTITUTION?
Having a good constitution is essential for a society. It serves as the foundational guideline, shaping the society's purpose, governance, and operations. This constitution acts as a roadmap, outlining the organization's mission, values, and objectives. It ensures clarity and focus in the society's activities. The constitution establishes rules and procedures for decision-making, financial management, and conflict resolution. This promotes transparency, accountability, and efficiency. Furthermore, a well-crafted constitution builds trust among stakeholders, such as donors, volunteers, and the communities served. It fosters a strong, sustainable organizational structure. This is crucial for achieving long-term societal impacts and maintaining legal compliance.
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